Your workshop capacity matrix
What am I ready to do?
Read each statement. Mark one box to show where you are today: Ready to learn, In progress, or Ready to go. Use the notes space for questions or a next step. Leave any item blank if you prefer.
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Download the blank printable matrix (3 pages)
1. Knowing where AI fits
Resources: AI task guide · 2/2/2 framework
| What I know or can do | Ready to learn | In progress | Ready to go | Notes |
|---|---|---|---|---|
| I know which review tasks AI can help with. | ||||
| I understand which decisions must stay with people. | ||||
| I can check an AI answer against the application. | ||||
| I know when to stop and ask a person for help. |
2. Writing clear AI requests
Resources: Prompt practice · Workflow prompting workshop
| What I know or can do | Ready to learn | In progress | Ready to go | Notes |
|---|---|---|---|---|
| I can write a clear request for one task. | ||||
| I can tell the AI which information it may use. | ||||
| I can ask the AI to show where its answer came from. | ||||
| I can test my request with a made-up application. |
3. Using a scoring guide
Resources: Workshop rubric · Reviewer onboarding
| What I know or can do | Ready to learn | In progress | Ready to go | Notes |
|---|---|---|---|---|
| I understand the descriptions in our scoring guide. | ||||
| I can use the guide to score a practice application. | ||||
| I can point to the details that support my rating. | ||||
| I can discuss different ratings with another reviewer. |
4. Protecting applicant information
Resources: Protected workflow reference · Application triage example
| What I know or can do | Ready to learn | In progress | Ready to go | Notes |
|---|---|---|---|---|
| I can recognize sensitive applicant information. | ||||
| I know how to check whether an AI tool is approved. | ||||
| I can limit what I share to what the task needs. | ||||
| I know whom to ask about privacy or a data problem. |
5. Responding fairly to applicant AI use
Resources: Policy lab · Fair response reference
| What I know or can do | Ready to learn | In progress | Ready to go | Notes |
|---|---|---|---|---|
| I understand that an AI detector flag is not proof. | ||||
| I can explain what AI help our applicant rules allow. | ||||
| I can ask about AI use without assuming wrongdoing. | ||||
| I know how an applicant can ask for another review. |
6. Trying a small change
Resources: 30-day action plan · 2/2/2 pilot framework
| What I know or can do | Ready to learn | In progress | Ready to go | Notes |
|---|---|---|---|---|
| I can plan a small test using made-up applications. | ||||
| I can keep a record of errors and corrections. | ||||
| I can check whether the change helps our work. | ||||
| I can explain how we use AI and how people check it. |
My 30-day action plan
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